A vendor can be invited to a project when directly assigned (also known as rate card) to a project or when a producer requests a bid.
Directly Assign a Vendor (Rate Card)
Navigate to the Team tab and find the sub-section labeled Vendor Team. Click the blue plus button to select vendor companies available in your vendor whitelist.
To search the vendor whitelist, begin typing the name of the vendor company or a member of the vendor company. Select their name when they appear.
If the vendor company does not have an account on the StudioNow Platform, you may invite them to join the platform by clicking “Invite a new vendor to the platform” and entering their contact information.
New and/or existing platform users will receive an email notification that they have been invited to collaborate on the project.
Inviting a Vendor to Submit a Bid
In order to submit an RFP, a production manager is required to add at least one (1) vendor company. Please note there is no limit as to how many vendors can be invited to bid and invitations can be retracted in the future, if needed. The one required vendor can be a current user of the StudioNow Platform or a new user who has not yet created an account on the StudioNow Platform.
Indicate which vendor candidates you would like to request bids from in the “Add Vendor Candidates” section of the RFP Builder. Search for a member of your company’s whitelist or invite a new vendor company to the Platform from this section.
After the RFP has been finalized and the project has progressed to the Bid Submission stage, a production manager can invite additional vendors if desired. Simply access the Bids tab, select the card marked “Invite”. Invites sent during the Bid Submission stage are immediate.